How a Time and Attendance System Helps Employers to Comply with the Employment Law

The relationship between employer and employee in Singapore is regulated by the contract of employment between them. Any employment contract must comply with the Employment Act of Singapore. The Employment Act is the country’s main labour law and it provides for the basic terms and working conditions for all types of employees who are under a contract of service with an employer in Singapore. Foreign employees holding a work pass are covered by the Employment of Foreign Manpower Act.

The Employment Act extends to the entire employment process, starting from the appointment, compensation to termination. All businesses, in their capacity as an employer, need to comply with the employment laws when hiring, paying and terminating employees. While hiring and terminating employees can be easily done by the HR department but compensation needs an automated data tracking and managing system for accurate payroll calculation. An effective time and attendance system in Singapore can be significant a great time saver for attendance tracking and payroll calculation.

Biometric Time and Attendance System and Payroll

Biometric time and attendance systems use the biometrics (such as fingerprint, iris or facial recognition) of each employee in order to clock in and out of the system during the day. The payroll department can generate attendance reports for compensation, without any errors and in less time. The HR department can calculate total hours worked by each employee, statutory holidays and manage overtime. Your time and attendance system can be configured to meet those requirements and ensure that you are in compliance with the Employment Act.

With biometric time and attendance systems, organisations can cut the amount of time spent on payroll each period. The payroll department is no longer required to keep files of paperwork or spend time scanning the documents into the system in order to prepare payroll. The payroll department can create a 100% accurate report within minutes.

A biometric time attendance system also eliminates time theft by employees. This indirectly benefits the payroll department as they can accurately determine the total work hours of each employee and compensate them accordingly.

Proof of attendance is very important during an audit by the Singaporean Ministry of Manpower. A biometric time and attendance system in Singapore can make all the difference when dealing with such audits. Biometric time attendance systems include attendance tracking software, payroll software and absence tracker software. You can easily pull records of individual employees to show them to the auditors.

Singaporean companies dealing with attendance and payroll issues should consider switching to biometric time and attendance system to eliminate these problems and comply with Employment Act.